Email - Sent to Spam/Junk

[Trevor Chandler]

Hello CINners,

We know that some of the factors that can/will cause email to be sent
to the Spam or Junk folder are:
- Spam trigger words:
- Suspicious links or attachments:
- Poor sender reputation:
- Incorrect email authentication:
- High volume of emails:
- Unusual email formatting:
- Low engagement rate:

Do you know of any other factors that contribute to this behavior?


Thanks CINners

Happy 2025

 

[precious]

- Blacklisted IP or domain
- Inconsistent 'From' address
- Email list hygiene
- Sending frequency or behavior patterns

 

[Trevor Chandler]

- Blacklisted IP or domain
- Inconsistent 'From' address
- Email list hygiene
- Sending frequency or behavior patterns

Elevated learning is what I've come to expect when I put a question out in the community, and I've yet to be disappointed - thanks to precious!!!

 

[precious]

Elevated learning is what I've come to expect when I put a question out in the community, and I've yet to be disappointed - thanks to precious!!!

You are one of the reasons why this community is educative

 

[Rick Butler]

Spam Block Lists such as the ones maintained by organizations like Spamhaus can have quite an effect on whether messages get classified as junk/spam/phish, etc.

The MX Toolbox is a good place to check to see if a particular server is on a blocklist for spam/UCE. Properly constructed DMARC and SPF records on the domain level can greatly cut down on the amount of email blocking as a result of an internet blocklist.

Email Blacklist Check - IP Blacklist Check - See if your server is blacklisted

mxtoolbox.com

 

[Trevor Chandler]

Spam Block Lists such as the ones maintained by organizations like Spamhaus can have quite an effect on whether messages get classified as junk/spam/phish, etc.

The MX Toolbox is a good place to check to see if a particular server is on a blocklist for spam/UCE. Properly constructed DMARC and SPF records on the domain level can greatly cut down on the amount of email blocking as a result of an internet blocklist.

Email Blacklist Check - IP Blacklist Check - See if your server is blacklisted

mxtoolbox.com

Properly constructed DMARC and SPF records on the domain level are definitely part of the equation, but unfortunately, the end user has no access.

Thank you for the URL to the blacklist check.

 

[Rick Butler]

Properly constructed DMARC and SPF records on the domain level are definitely part of the equation, but unfortunately, the end user has no access.

Well, no, the end user doesn't typically do these things. But RBL and SBL's can also interfere with e-mail transmission - preventing all those annoying spammers from setting up their own SMTP boxes and blitzing the world with spam.

 

[Trevor Chandler]

Well, no, the end user doesn't typically do these things. But RBL and SBL's can also interfere with e-mail transmission - preventing all those annoying spammers from setting up their own SMTP boxes and blitzing the world with spam.

I'm still failing to see how, where, the end user is able to control the email going into the Inbox vs
the Junk/Spam folders. That's what I'd like to achieve!!!

 

[precious]

Spam Block Lists such as the ones maintained by organizations like Spamhaus can have quite an effect on whether messages get classified as junk/spam/phish, etc.

The MX Toolbox is a good place to check to see if a particular server is on a blocklist for spam/UCE. Properly constructed DMARC and SPF records on the domain level can greatly cut down on the amount of email blocking as a result of an internet blocklist.

Email Blacklist Check - IP Blacklist Check - See if your server is blacklisted

mxtoolbox.com

Good to know!...DMARC and SPF really are the unsung heroes of email management

 

[precious]

I'm still failing to see how, where, the end user is able to control the email going into the Inbox vs
the Junk/Spam folders. That's what I'd like to achieve!!!

It’s all about fine-tuning filters and whitelisting........You can usually mark certain senders as 'not spam' to teach your email client what's legit. Some services even let you set custom rules for better control!

 

[precious]

Well, no, the end user doesn't typically do these things. But RBL and SBL's can also interfere with e-mail transmission - preventing all those annoying spammers from setting up their own SMTP boxes and blitzing the world with spam.

True! RBLs and SBLs are the gatekeepers keeping the spam flood at bay.